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Effective Business Writing: Use appropriate writing style

6.2 Writing Style

❶Discuss your results with your classmates. Never use a long word where a short one will do.

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Formal versus Informal


What you write and how you write it are critically important for your business success. Hard writing makes easy reading. So what is the secret to communicating clearly and concisely in business writing?

George Orwell, author of the excellent novels Animal Farm and , knew a few things about writing effectively. He proposed six simple rules for good writing: Never use a metaphor, simile, or other figure of speech which you are used to seeing in print. Never use a long word where a short one will do. If it is possible to cut a word out, cut it out. Never use the passive where you can use the active.

Never use a foreign phrase, a scientific word, or a jargon word if you can think of an everyday English equivalent. Break any of these rules sooner than say anything outright barbarous.

One of the worst things is mixing metaphors. Keep it simple by using plain English. Many native speakers of English make the mistake of using too many unnecessary words.

Replace wordy expressions with one or two words when possible. Many native English speakers also do not know the difference between the use of passive and active voices.

Good writing requires the use of strong, precise verbs in the active voice. The subject acts on the verb. The passive voice, however, has its place. Here is an example: The CEO believes that the company should launch a new marketing strategy. In the passive voice, the action is emphasized rather than the actor: It is believed by the CEO that a new marketing strategy should be launched. You can also use the passive to be diplomatic about not identifying the actor: The letter was badly written.

The passive voice also creates an authoritative tone: You have to fit your language to the audience you are addressing. Such an effect is achieved simply by writing often and carefully. Spending creative energy in the service of the way sentences read as prose is likely to be at the expense of the characters or story. Writers should concentrate on characters and story and let their voice take care of itself. Writing coaches, teachers, and authors of creative writing books often speak of the writer's voice as distinguished from other literary elements.

In some instances, voice is defined nearly the same as style; [] [] in others, as genre , [] literary mode , [] [] point of view, [] mood , [] or tone. From Wikipedia, the free encyclopedia. Not to be confused with Character's voice or Grammatical voice. Palm-leaf manuscript Borassus spp. Ola leaf manuscript C. Clay tablet Metals Stamping metalworking Intaglio printmaking Stone inscription animal skin Samut khoi kraing paper usu. Electronic visual display Skywriting Sand writing Blood writing.

Alternate history Backstory Dystopia Fictional location city country universe Utopia. Irony Leitmotif Metaphor Moral Motif. Linear narrative Nonlinear narrative films television series Types of fiction with multiple endings. First-person Multiple narrators Stream of consciousness Stream of unconsciousness Unreliable. Composition studies Technical writing Articulation sociological. Retrieved from " https: Fiction Literary terminology Narratology Style fiction.

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Jun 12,  · Writing using proper business style is very different than using personal or academic styles. A business document is not a place to show off your vocabulary and grammar skills or 77%(33).

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Business writing is a type of professional communication and is also known as business communication and professional writing. Learning how to write proper business documents is immeasurably easier by studying examples of proper business writing as well as tips on how to accomplish it.

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What is Business Writing? Business Writing is a type of written communication, usually with standard structure and style. According to the Capella University, it addresses the needs of specific audiences and has prose and lists for a particular topic that concerns business. The term, "style," in this guide to business writing refers to the shape, voice, and force of sentences. Business writing style differs significantly from academic writing style. Consider the following sentence, recommended to student writers in a textbook about academic writing: "As a third-year.

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The BEHQ Guide to Business Writing describes 15 basic areas you must work at to write clearly and effectively.. In essence, the BEHQ Guide explains in plain English methods and techniques to. The purpose of business writing is to convey information to someone else or to request information from them. To be effective writing for business, you must be complete, concise, and accurate. Your text should be written in such a way that the reader will be able to easily understand what you .